Fun Automations

Meetings Manager AI: Streamlined Preparation for Productive Meetings

Meetings Manager AI is your smart assistant designed to elevate your meeting preparation experience. This workflow smoothly integrates with Google Calendar and Airtable, gathering all necessary information related to your upcoming meetings, ensuring you are always informed and ready.

Value Proposition

Harnessing the power of AI technology, Meetings Manager AI compiles essential information such as past meeting notes, key attendees, and agenda items. By automatically generating detailed meeting preparation notes, this tool drastically reduces the time spent on manual organization, allowing you to boost your productivity.

Key Features

  • Automated Meeting Retrieval: Seamlessly pulls your scheduled meetings from Google Calendar, guaranteeing you stay updated on important appointments.

  • Comprehensive Preparation Notes: The AI analyzes previous interactions and extracts pertinent details to deliver concise meeting summaries that include:

  • Participants’ names and their companies

  • Key highlights from prior discussions

  • Action items and follow-ups from earlier meetings

  • Any pending tasks or concerns

  • Integration with Airtable: Effortlessly access relevant meeting records, empowering you to make informed decisions and maintain continuity in your communications.

  • AI-Powered Insights: Employing OpenAI technology, it crafts intelligent preparation notes tailored specifically to the needs of your upcoming meetings.

  • Easy Email Summaries: After your preparation, quickly send emails containing the meeting summaries, ensuring all participants are aligned.

Workflow Breakdown

  1. Scheduled Trigger: Initiates the workflow according to your configured schedule, ensuring timely preparation.
  2. Get Meetings: Retrieves all upcoming meetings from your Google Calendar.
  3. Get Past Meeting Records: Gathers historical data from Airtable to provide context for discussions.
  4. Create Meeting Preparation: Produces customized preparation notes, enabling you to approach every meeting confidently.
  5. Update CRM: After preparation notes are created, relevant entries in Airtable are updated, documenting your preparations effectively.
  6. Send Meeting Prep: Finally, seamlessly email the crisp meeting notes to key participants using the Gmail integration.

Resulting Benefits

With Meetings Manager AI, you can expect:

  • Enhanced efficiency in meeting preparation, freeing up time to concentrate on strategic initiatives.
  • Improved recall and clarity during discussions, contributing to more productive conversations and better decision-making.
  • A polished professional edge by promptly providing well-crafted summary notes to participants.

Get Started

Activate Meetings Manager AI today and revolutionize your meeting preparation process. Say farewell to disorganized preparations and embrace a streamlined, informed approach to every discussion.